Executive Administrative Assistant
FAIR
Washington DC, DC
Full Time
Hybrid
(Hybrid Schedule)
FAIR is seeking a highly organized, proactive, and technologically capable Executive Administrative Assistant to provide high-level administrative and executive support to both the Executive Director and Deputy Executive Director, while formally reporting to the Deputy Executive Director.
This is a key position within the executive office and an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing competing priorities, and supporting senior leadership. The successful candidate will be a strong writer and editor, detail-oriented, discreet, resourceful, and comfortable working with executives, Board members, donors, staff, and external stakeholders.
Key Responsibilities
Manage executive calendars, meetings, scheduling, and travel.
Prepare itineraries, briefing materials, talking points, reports, and presentations.
Draft, edit, and proofread executive, Board, donor, and organizational communications.
Track deadlines, action items, commitments, and follow-up.
Coordinate Board meetings, donor meetings, conferences, events, and other organizational activities.
Assist with donor communications, research, meetings, and development activities.
Coordinate Zoom, Teams, and other technology for meetings and events.
Gather and organize information from across departments for executive and Board use.
Provide administrative support to other departments during periods of high workload or organizational need.
Handle confidential information with professionalism and discretion.
Anticipate executive needs and take initiative to keep priorities moving forward.
Qualifications
Bachelor’s degree preferred in Communications, English, Political Science, Public Policy, History, or a related field.
Significant administrative or executive support experience.
Excellent writing, editing, proofreading, and communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and deadlines.
Strong computer and technology skills, including Microsoft Office, Teams, Zoom, calendars, and shared drives.
Excellent interpersonal skills and professional judgment.
Ability to work independently, anticipate needs, and take initiative.
Ability to maintain confidentiality and handle sensitive information.
Strong research and information-gathering skills.
Commitment to FAIR’s mission.
Preferred Experience
Experience supporting a CEO, Executive Director, senior executive, attorney, or organizational leader is preferred. Experience in a nonprofit, advocacy, legal, public policy, political, fundraising, or development environment is a plus.
Skills & Attributes
Exceptional writer and editor,
Highly organized, proactive,
Resourceful, and comfortable juggling competing priorities.
Anticipate needs, solve problems, communicate professionally, and step in wherever additional support is needed.
Position Details
This is a full-time, exempt position based at FAIR’s Washington, DC headquarters with a hybrid work schedule.
Salary: $85,000-90,000, commensurate with experience Benefits: Competitive and comprehensive benefits package
Candidates are encouraged to visit FAIR's websit www.fairus.org to learn more about the organization and its mission.
How to Apply
To be considered, please submit a resume and cover letter demonstrating your familiarity with FAIR’s mission to jblue@fairus.org.
FAIR is an equal employment opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or genetics.
Significant administrative or executive support experience.
Excellent writing, editing, proofreading, and communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and deadlines.
Strong computer and technology skills, including Microsoft Office, Teams, Zoom, calendars, and shared drives.
Excellent interpersonal skills and professional judgment.
Ability to work independently, anticipate needs, and take initiative.
Ability to maintain confidentiality and handle sensitive information.
Strong research and information-gathering skills.
Commitment to FAIR’s mission.