Executive Assistant

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American Legislative Exchange Council

Arlington, VA

Full Time

On-Site

About the job

The American Legislative Exchange Council (ALEC), the nation’s largest nonpartisan, individual membership association of state legislators, seeks an Executive Assistant to perform a variety of administrative tasks and support our organization’s executive team.

The Executive Assistant will report to the C-Suite and serve as a primary point of contact for internal and external constituencies on all matters pertaining to the executive team.

Specific responsibilities include:

  • Act as the point of contact among executives, employees, clients and other external partners

  • Manage information flow in a timely and accurate manner

  • Manage executives’ calendars and set up meetings

  • Make travel and accommodation arrangements

  • Track daily expenses and prepare weekly, monthly or quarterly reports

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Take minutes during meetings

  • Screen and direct phone calls and distribute correspondence

  • Organize and maintain the office filing system

  • Accurately enter, maintain, and manage highly confidential business, financial, and executive information while ensuring data integrity, security, and compliance with company policies

Specific qualifications include:

  • 2+ years of experience

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

  • Strong written and verbal communication skills

  • Demonstrated proactive approaches to problem solving with strong decision making capability

  • Forward looking thinker, who actively seeks opportunities and proposes solutions

  • Strong commitment to ALEC’s mission of promoting the principles of free markets, limited government, and federalism

  • Creative, entrepreneurial spirit

  • Ability to work collaboratively among team

  • Demonstrates ability to manage a high volume of work with a high level of integrity

  • Bachelor’s degree preferred

  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), and Adobe Acrobat