Operations and Events Assistant – Philanthropy Roundtable – Washington, DC

About Philanthropy Roundtable:

Philanthropy Roundtable is a well-established organization in the philanthropic free-market sector, serving as a resource for hundreds of donors and foundation leaders. Our vision is to build and sustain a vibrant American philanthropic movement that strengthens our free society. To achieve this vision, the organization pursues a mission to foster excellence in philanthropy, protect philanthropic freedom and help donors advance liberty, opportunity, and personal responsibility.

Our staff is diverse in experience and perspective, but at our core, we share a lot of the same traits and values. We are mission-driven, results-oriented, entrepreneurial, courageous, and team-oriented.

Since 1991, Philanthropy Roundtable has served individual philanthropists and foundations to refine their giving strategies to maximize the impact of their resources, as well as emerging donors and entrepreneurs who are developing their philanthropic plans for the first time. The Roundtable is the leading organization in the United States focused on promoting and defending the pivotal role private giving plays in strengthening our communities and how freedom and wealth creation make charitable giving possible.

Job Summary:

Reporting to the Senior Events Coordinator, we are seeking an Operations and Events Assistant to join the Philanthropy Roundtable. In this position, you will be a vital member of the Operations department and the extended Roundtable team. This person will oversee daily business activities and administrative tasks, assist with the set-up of internal events of varying sizes, and manage the front desk and back-office facilities, duties which are crucial to the Roundtable experience for staff and organizational partners alike.

As the first face our visitors and guests see, we are eager to find someone who is service-oriented and passionate about the Roundtable mission. The ideal candidate is an enthusiastic self-starter who has interest and experience in all things administration and events, is a forward thinker, exhibits outstanding customer service, and displays a high sense of urgency and attention to detail.

The role is in our HQ office in downtown Washington, DC., and would follow the Roundtable’s hybrid work policy. This is an entry-level role with significant growth potential, both within the Roundtable’s Operations department and across the organization. The projected salary range for this role is $46,000-$52,000, contingent upon the specific skills and experience of the selected candidate. Candidates who are eager to contribute to the operational success of the Roundtable, while exploring various philanthropic career paths are encouraged to apply.

Job Duties:

Responsibilities include, but are not limited to:

• Assist with the management of daily administrative activities on-site at the Roundtable

• Support in the planning and execution of Roundtable internal events, including staff meetings, external meetings, and leadership gatherings and events

• Sit at reception, greet visitors and staff, and set them up in the security system, coordinating an excellent guest experience

• Answer main line phone calls, transfer calls as appropriate, and proactively follow up as needed

• Draft and send out logistical e-mails in advance of in-person gatherings, and serve as a liaison between building management and the Roundtable

• Maintain, restock, and order supplies and catering for office spaces and meetings, such as copiers, coffee machines, water machines, snacks, beverages, catering, etc.

• Manage incoming and outgoing correspondence for inboxes, faxes, mail, and packages

• Provide administrative support to Senior Leaders (calendar management, expense tracking, booking travel, etc.)

• Manage and organize records, materials, invoices, and other important documentation

• Submit work orders and schedule repairs for general office space and equipment

• Follow daily/weekly/monthly facilities checklists to ensure spaces are clean and organized including the front desk, kitchen, mail room, waiting room, and meeting rooms

• Assist in special projects as needed

Requirements:

• 1-3 years of administrative, events, or office management experience (internships included)

• Ability to work in-office at the Roundtable HQ on Tuesday, Wednesday, and Thursday, with remote days on Monday and Friday

• Endorses and is motivated by the guiding principles, mission, and vision of the Roundtable

• Exceptional written and verbal communication skills

• Ability to work in a fast-paced environment and be forward-looking, creative, proactive, and efficient

• Excellent organizational, prioritization, and time management skills

• Possesses a customer-service attitude suited to working with successful business leaders and philanthropists

• Exhibits characteristics of cheerfulness, confidence, and professionalism

• Strong computer skills and demonstrable proficiency in using Roundtable systems, including Salesforce and Office 365 (Teams, Outlook, Word, Excel, PowerPoint)

• Versatility to be both a self-starter and a collaborative team player

• High standard of honesty and strong ethical standards

• Ability to travel up to 5% of the time for Roundtable events. All travel will be domestic.

Preferred Qualifications:

• Experience coordinating events or high-level meetings

• Experience with customer relationship management database(s) (i.e., Salesforce)

• Experience supporting Executives and/or C-Suite

To Apply:

Qualified candidates should submit the following application materials (in order) in one PDF document:

• A cover letter detailing your interest in the position and Philanthropy Roundtable’s mission, and your salary requirements

• Resume

Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.

Questions can be directed to Savannah Rupp, Project Manager at Talent Market, who is assisting with the search: Savannah@talentmarket.org.

There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.

Talent Market is a nonprofit entity dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide consulting and recruiting services at no cost to 501(c)3 nonprofit organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.